Annual Meeting FAQ

VOTING

What are the eligibility requirements to vote for Board Director candidates? 

All active CoServ Members with a paid membership as of the record date are eligible to vote in the Board Director Election. See the Elections page for key dates during the Board of Director election process.

Upcoming Elections

2023: Districts 3, 4 and 6
2025: Districts 1 and 5
2026: Districts 2 and 7

How do I vote for Board Director candidates? 

CoServ now has two ways to vote: online and through traditional mail. The official election ballot will be mailed to all eligible CoServ Members no more than 30 days before the Annual Meeting. Along with the mail-in ballot, the document will include a link to a website where Members may vote online through a secure portal set up by our election official, Survey & Ballot Systems (SBS). Members may choose to vote online or mail their completed ballot to SBS using the provided prepaid envelope.

REMINDER! The election ballot will be mailed separately and will NOT be included in our Texas Co-op Power magazine.

Why should I vote for Board Director candidates? 

Board candidates are elected at large, which means that all active Members were eligible to vote for candidates in all districts. It’s important for our Members to vote in the election so a quorum can be established.

Each successfully completed ballot that is received on time will be entered in a random drawing of 50 $100 bill credits. The drawing will be conducted by Survey & Ballot Systems and announced online after the business meeting. 

What happens if I mail in a ballot and vote online?

If the same Member casts both an online and a mail-in ballot, the election administrator, Survey & Ballot Systems, will count the mail-in ballot as the official vote.

How do I get a replacement ballot?

To request a replacement ballot or online voting credentials, contact Survey & Ballot Systems at (952) 974-2339 or support@directvote.net.

Lost the prepaid envelope provided? Mail your ballot to 7653 Anagram Dr., Eden Prairie, MN 55344.

MEETING

Where was last year’s meeting?

A brief business meeting is scheduled to be broadcast from CoServ headquarters on Tuesday, June 6. To participate virtually, please visit CoServ.com at 2 p.m.

What was the agenda for the meeting?

The business meeting agenda is below.

• Call to Order/Welcome
• Invocation
• National Anthem
• Introductions and Reports
• Keynote Video
• Voting Results
• Adjournment
• Announcement of 50 $100 Bill Credit Winners

Will there be door prizes?

Yes, each successfully completed ballot received by 5 p.m. Thursday, June 1, 2023, will be entered in this year’s random drawing of 50 $100 bill credits. The drawing will be conducted by Survey & Ballot Systems and announced online after the business meeting.